What is Excel? | Newtech Academy

Microsoft Excel is part of Microsoft 365 Software Suite, together with Word, PowerPoint, Teams, Outlook and many others. Office Excel is a program that uses spreadsheets, allowing users to organize, form and calculate data in a spreadsheet. Excel users can create pivot and graphic tables to help them calculate and view complex data sets.

Are you curious to know what this software program is that uses spreadsheets to organize numbers, data and functions? Excel’s analysis is omnipresent all over the world and is used by companies of all sizes to perform financial analyzes. The Excel software program includes many functions, formulas and shortcuts that can be used to improve their functionality. Then we will present you what the Excel application is and what you can create with it. Stay with us to learn Excel together!

What is an Excel calculation sheet?

A sheet of calculation Excel is a digital tool that organizes data in lines and columns, allowing their management and analysis. It consists of cells that can contain text, numbers, formulas and graphics.

What is a function in Excel?

A function in Excel is a default formula that performs a certain operation on one or more values. Functions can be used to simplify complex calculations and automate repetitive tasks. There is a wide range of functions available in Excel, which can be classified in various categories, such as: for example:

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• Mathematical and trigonometric functions

• Functions and time of data

• Research and reference functions

What can you do in Excel?

If in the lines above I answered the question «What is Excel and what is using?», I have prepared a list of common documents that you can create with its help.

1. Financial documents

• Budget: A summary of the financial situation of one company at a time.

• Budget: Income planning and expenses for a certain period of time.

• Tax invoices: Documents that attest to a sale of goods or services.

• Income certificate: Document that confirms a person’s income.

2. Organization of documents

• Calendar: A tool for planning time and events.

• List of things to do: A list of activities to be completed.

• Pentage sheet: A document that follows the working hours of employees.

3. Analysis documents

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• Data reports: Presentations of organized and analyzed data.

• Formular: Interactive documents for the collection of information.

• Lists of e -mail: Lists of addresses and -mail for marketing or communication campaigns.

• Planning documents: Documents that help you set goals and create strategies.

Google Excel can also be used for:

• Creation of graphics and diagrams to view data.

• Make complex calculations with the help of functions and formulas.

• Automation of repetitive loads with the help of Macrocomenon.

• Import and export of data from other programs.

• Collaboration with other people in common projects.

To find out more about how to use this software, you can consult our guide that will help you learn to work in Excel in a few steps. At the same time, you can participate in an Excel course that will train you in some of the advanced features and skills that will improve the skills of Excel of the Office.

Features of MS Excel

In the image below you can see what are the properties of the MS Excel interface.

1. Home (home):

• Formatting: Character size, character styles, character color, background color, alignment, formatting options, formatting styles.

• Modify: Enter/delete the cells, modification options.

2. Insert (insert):

• Tables: Table -style format and style.

• Images and graphics: Insert images, figures, graphics, diagrams, bright lines.

• Header/basement: Options for the header and the basement.

• Equations and symbols: Insert special equations and symbols.

3. Provision page (Page Layout):

• Appearance page: Themes, orientation, configuration of the page.

4. Formula (formulas):

• Calculation and formulas: Adding formulas to the table to obtain fast solutions.

5. Date (data):

• External data: Add external data (from the web).

• Filtration: Data filtration options.

• Data tools: Various data management tools.

6. Revision (review):

• Correction: Opting, grammar and other correction options.

• Comments: Adding comments for collaboration.

7. View (View):

• Opinions: Different ways to view the spreadsheet.

• Zoom: Expansion and narrowing options.

• Panel arrangement: Options for organizing window panels.

What is a table calculation program?

A table calculation program is a software application that allows the organization, manage and analysis of tabular data. The table calculation programs provide a variety of functionality to facilitate data management such as:

Excel is a popular example of the table processing program, but there are other alternatives available, such as the Calc and Google sheets of LibreOffice.

What is a table for turns?

A pivot table is a data analysis tool that allows synthesis and rapid summary of information from a large table. The pin tables allow the reorganization of data according to different criteria and the calculation of statistical values, such as total, medium deviations and standard deviations.

Pivot tables are useful to:

• Identify the trends and models in the data

• Compare several data groups

• Perform complex data analysis

To create a pivot table, select the data you want to analyze and then use the «Pivot» Table option in the «Insert» menu.

Jobs that require knowledge of Microsoft Excel

The knowledge advanced by Excel is extremely precious in many professional fields. Here are some concrete examples:

Financial analyst

• Financial data analysis: Use of advanced functions and pivot tables to extract significant information from complex financial reports.

• Creation of financial models: Use of the calculation functions and What-IF scenarios to predict trends and evaluate various financial options.

• View data: Creation of customized graphs and diagrams to present the conclusions of the financial analysis in a clear and concise way.

Administrative/Executive Assistant

• Automation of repetitive tasks: Use of Macrocomen to save time and reduce the risk of errors.

• Database management: Creation and updating of databases with information on customers, projects or other corporate aspects.

• Generation of relationships: The use of wheel and conditional formatting tables to create information reports and easy to interpret.

Project Manager

• Project planning: Use of Gantt diagrams to establish a project chronology and monitor progress.

• Follow -Up of resources: The use of calculation functions to estimate costs and allocate resources effectively.

• Communication of progress: Use of graphs and relationships to inform the team and the parties concerned about the project phase.

Business and data analyst

• Data cleaning and transformation: Use of text and data functions to prepare data for analysis.

• Trends identification: Use of statistical functions and data views to discover models and extract precious information from complex data sets.

• Communication of results: The use of graphs, diagrams and reports to present the discoveries of the analysis of data in a concise and easy way to understand.

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• Accounting record: The use of functions and formulas to record financial transactions, calculate the sides and generate financial relationships.

• Preparation of income declarations: Use of calculation and conditional formatting functions to fill in precise and complete tax return.

• Financial analysis: Use of tables and graphics to evaluate the company’s financial services and identify the improvement opportunities.

Programmer

• Automation of activities: The use of Macrocomenon and VBA to automate repetitive activities and save time.

• Interaction with data: Use of functions and formulas to extract data from Excel files and integrate them into programs.

• Creation of interfaces: Use of Activex controls and shapes to create interactive graphic interfaces.

In addition to the areas listed above, the knowledge advanced by Excel can be useful in various other professions, such as:

• Marketing: Creation of email marketing campaigns, analyze customer data and generation of performance reports.

• Sales: Monitoring of the performance of the sales team, прои When sales and creation of services on performance.

• Human resources: Manage the database with employees, pursue holidays and absenteeism and generate relationships on human resources.

Google Vs Google Excel sheets

Google Sheets and Google Excel are two of the most popular calculation sheet programs currently available. Both offer a wide range of features to help you organize, analyze and view data. However, there are also some key differences between the VS Excel spreadsheet.

Characteristic	Google sheets	Google Excel
Cost	Free	Microsoft 365 Abonament
Accessibility	Based on the web, available on any device with Internet connection	Download required, available on PC and Mac
Collaboration	Simultaneous modification in real time	Simultaneous editing with review of reviews
Functionality	Basic and advanced functions	Very advanced functions for data analysis
Interface	Simple and intuitive	More complex with multiple options
Integrate	Integrated with other Google applications (drive, documents, slides)	Integrated with other Microsoft Office applications
Backwards	Free online assistance	Online and telephone assistance with a subscription

Depending on the specific needs, choose the version suitable for you.

Free video course for free

At the Newtech Academy, we created an Excel course on a beginner level for you, in video format, free and accessible at any time. In the 16 lessons, you can learn a series of basic notions and practical skills with Excel:

• How to create spreadsheets
• What are the main settings in Excel
• Filter and data system
• Use of calculation formulas in Excel
• Work with graphics

… and many other techniques useful for daily work in Excel. You can view the course below. To browse the lessons, use the next button of the player.

Our conclusion?

Excel is a powerful program of calculation sheets of the Microsoft Office Suite used for the organization, formatting, calculation and analysis of data. It is widely used in various sectors to create financial documents, planning and complex data analysis documents.

In addition to this article on Office Excel, we invite you to discover other precious resources on the Newtech Academy blog. Here you will find a wide range of information and practical tutorial articles that can help you develop your digital skills and discover new areas of interest.